Keep the seller and paperwork together
Record the customer or supplier, agreed price, purchase date and payment details. Keep supporting documents and signatures with the purchase, and print the buying agreement.
Jewellery and watch buy-in software
Buy it in.Keep the detail with it.
Buying back a watch or topping up a line you already stock? Record the seller, price and piece, then create a stock record or replenish an existing one.
Same model. Different watch.
Reuse a template for familiar model details, then record what is particular to this piece. When saving a template, Stockbox leaves out the year and date on card, so those details can be entered for the next watch.
- Jewellery and watch attributes, including model and serial details
- Custom stock references for the pieces you buy
- Purchase details linked to the resulting stock record
Built for the way stock comes through your door.
Seen that serial number before?
A watch can come back to your shop. If its serial already exists, the buy-in warns you and lets you confirm before continuing. You can record the new purchase without inventing a different serial.
More of a line you already stock?
Choose Replenish existing stock and select the product. Publishing the buy-in adds the incoming quantity to that record and logs the change against the purchase.
From the purchase to the next job
Keep the buy-in linked as you prepare the stock record. Manage the description, images and selling price, with jewellery and watch repairs in the same system when a piece needs work.
From a purchase to a product.
Start with the seller
Select the customer or supplier and record the agreed purchase price and date.
Identify the piece
Use the relevant attribute template and enter this item’s details, including the serial where needed.
Complete the purchase record
Record payment details, supporting documents and signatures, then print the agreement.
Create or replenish stock
Prepare a new product record, or add the incoming quantity to an existing one.
Set up your buying process
Stockbox grew from the daily needs of The Diamond Box. We help your team set up its templates and stock references, then practise buy-ins before launch.
Help preparing your stock
Photography and listing services are available when your team needs an extra pair of hands. Get more of your stock ready to sell.
See our specialist servicesKeep your Shopify website
Keep your storefront and connect it to Stockbox. Products, images, prices, stock, customers, orders and refunds sync both ways. Your shop uses Stockbox POS.
Explore Stockbox with ShopifyWe agree your setup, data preparation and any additional services before you commit. See Stockbox packages
Questions about buy-ins
Can I buy a watch with a serial already in the system?
Yes. The buy-in checks for an existing serial and shows a warning. You can cancel to review the details or confirm that you want to continue with that serial.
Can I reuse product details without copying the year and card date?
Yes. Save an attribute template for details you use again. Year, Date on card and Location are left out of the saved template. Check and complete the individual piece’s details before saving the buy-in.
Can a purchase add to an existing stock quantity?
Yes. Choose Replenish existing stock and select the product. When published, the incoming quantity is added to that stock record, with the buy-in reference and quantity change recorded in its activity history.
Can I keep seller documents and a signed agreement?
Yes. The buy-in supports customer or supplier details, document attachments, payment records and customer and staff signatures. You can print the buying agreement from the purchase record.
Can I use the resulting stock record for my website and eBay?
Yes. Prepare descriptions, photographs and selling prices in the product record for your Stockbox website and eBay listings. A piece that needs work can also be managed through Stockbox repairs.
Is scrap-gold buying included in the platform?
Stockbox also supports a dedicated scrap-gold buying process. Explore scrap-gold buying and see how it fits alongside your other purchases.
Business know-how
Good habits for your shop
Buying jewellery and watches: what to record before stock goes on sale
A good stock record starts at the buying counter. Capture the details while the piece and the seller are in front of you, and give the rest of your team something they can work from.
Read the business guideSee Stockbox in your shop
We’ll visit your shop, show you Stockbox and give your team a month’s free demo-store access.
Prefer to speak to us first?
020 4629 3701
For UK jewellers. Live setup and any additional services are agreed separately.
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